Update to IPEd’s indicative costs for editing academic work

The Institute of Professional Editors, known as IPEd, has updated its guidance for potential clients on the costs of editing a range of academic work, first released in 2021. The indicative costs as of March 2024 and notes on the range of factors which may affect costs are available here.

The indicative costs complement the fair hourly pay rates for self-employed editors released by IPEd and available here.

I am pleased to be a member of IPEd’s Standing Committee on Academic Editing which developed and updated the indicative costs, and also a member of IPEd’s Pay and Conditions Standing Committee (formerly the Pay Rates Working Party) which developed and updated the fair hourly pay rates.

Many clients who have not used a professional editor before may not be aware of the likely costs. These indicative costs allow clients, particularly research students, to budget and prepare well ahead of time, regardless of which editor they use.

There are many sources of funding which can contribute to cover the costs of professional editing, and clients should be aware of all the sources available before approaching an editor. These sources can include funds within the school, Faculty or university, national and international scholarships and grants, supervisor research funds, project funds or external sources.

The IPEd costs are indicative only, and editors will always want to see the full work to be edited before providing a quote.

Other useful IPEd resources:

Working with self-employed editors: A guide for clients

Guidelines for editing research theses

To work with an accredited editor focusing on academic editing, please contact me at rhdaniels@bigpond.com

My co-authored chapters in new academic editing book

I am pleased to advise that a book I have co-authored two chapters in, based on my academic editing work, is now available.

The book is Proofreading and Editing in Student and Research Publication Contexts: International Perspectives, edited by Professor Nigel Harwood of the University of Sheffield. It explores proofreading and editing from a variety of research and practitioner-led perspectives to describe and debate roles and policies in the student and research publication context.

My co-author Charlotte Cottier AE and I have been members of IPEd’s Standing Committee on Academic Editing since 2017, noting the chapters reflect our personal views and our experience as self-employed academic editors.

Our two chapters are:

Chapter 4. “Please can you proofread my thesis?” Exploring initial student enquiries for thesis editing in Australia by Charlotte Cottier and Rhonda Daniels

Chapter 8. Providing guidance to professional editors on editing theses: The Australian experience by Rhonda Daniels and Charlotte Cottier

The first page of Chapter 4 titled Please can you proofread my thesis?
The first 2 pages of Chapter 8 titled Providing guidance to professional editors on editing theses

The book was released on 19 March 2024. See the Routledge website here for the table of contents and purchase options:

Discount code to buy the book

As well as the hard copy, an ebook is available at a reduced price. Use this code for a 20% discount: AFLY01

Keeping up with AI tools

In Chapter 8, written in late 2022, a section titled Changing Research Training and Academic Environments refers to increasing use of artificial intelligence in writing. Little did we know of the impact of generative AI tools such as ChatGPT that became publicly available in 2023. As noted in my recent blog, professionals in many fields, including editors, are wondering and worrying about the impact of generative AI and ChatGPT on their working lives. Universities are still developing policy for students.

To work with an accredited editor focused on academic editing, please contact me at rhdaniels@bigpond.com

AI, ChatGPT and what it means for editors

Professionals in many fields, including editors, are wondering and worrying about the impact of generative AI and ChatGPT on their working lives.

Although I don’t edit fiction, I was curious to read an article in The Conversation on 13 February 2024 about an experiment in using AI to edit a short story.

Read it here.

As with any other new technology, AI can definitely improve some daily tasks, possibly in ways we cannot currently imagine. However, I am certain there will still be a need for experienced professionals who can exercise judgement and commonsense. As the article by Katherine Day and colleagues concludes about ChatGPT, “it’s like any other tool – as good, or bad, as the tradesperson who wields it”.

I continue to read about AI developments in a wide range of fields, both professionally and personally, and remain curious about its future uses.

To work with an accredited editor who strives for clear communication, please contact me at rhdaniels@bigpond.com

Celebrating 10 years of Right with Rhonda – Part 2

Welcome to part 2 of my blog celebrating 10 years since I started my business Right with Rhonda in late 2013. Read part 1 here.

1. Reflections on my clients

      I have enjoyed working with a diversity of clients over many years, including students and academics, and public sector clients. I have supported clients from editing their PhD thesis, to then editing their job applications, editing their journal articles, editing the theses of students they supervise, editing their students’ journal articles, editing research grant applications, and then editing their promotion applications. Some clients are well on the path from PhD student to Professor. Many of my clients are at top universities in Australia. Read my blog on university rankings and editing here.

      2. Reflections on my work

      It has been very satisfying to edit public reports and research on important issues in gender equality, health, education, transport, and diversity and inclusion. Some work has been publicly available, and some work is published in journals. I am maintaining confidentiality by not mentioning specific reports here, but I am named and acknowledged on some.

      Most of my work is broadly in the social sciences, but sometimes there is something a little different – like archaeology, veterinary science or research in countries I am less familiar with like Mongolia. I enjoy contributing in my areas of knowledge including economic geography, urban planning and transport, using my experience as a published researcher.

      Read my blog on getting published in Nature here.

      3. Reflections on the changing nature of editing work

      Over 10 years of business, I feel there has been a greater acceptance of a more relaxed approach to strict grammar and style rules. This is partly due to the delay in updating the Australian Government’s Style Manual, the emergence of other Australian style guides, the increase in short-form and informal communication such as texts and Twitter, and the variety of “Englishes” around the world. As always, the focus should be on clear communication for the purpose and audience.

      Over 10 years, I have definitely seen better use of reference management software from students, but referencing still needs checking.

      However, not every one takes advantage of all the useful style, structure and formatting features in Word when working on a long document. This is my number 1 tip for students – learn how to use Word early on. It saves time later on.

      With research becoming increasingly complex, clear presentation is essential. It is so competitive to publish in the top academic journals that professional copy editing on all submissions, from the first to the final, is essential to avoid distracting errors and typos and get past gatekeeping journal editors. Some journals even require authors to organise and certify the copy editing. I have had an increase in clients in China, usually through Australian co-authors, as Chinese researchers also seek to publish in the top English language international journals.

      4. Looking ahead

      Looking ahead, I’m sure there will be more changes in editing. Even with the development of AI tools such as ChatGPT, there will always be a need for a careful and thoughtful professional editor with real-world commonsense.

      As I noted in my blog in 2020, Celebrating 100 editing blogs and 7 years of Right with Rhonda, my blogs are based on issues which arise in my day to day work as a self-employed academic editor and as a professional member of the Institute of Professional Editors. Thanks to all my clients over the last 10 years for providing such interesting material to edit and making me think.

      Read all my blogs here.

      Contact me

      To work with an accredited editor who has been successful for over 10 years striving for clear communication, please contact me at rhdaniels@bigpond.com

      Celebrating 10 years of Right with Rhonda – Part 1

      This blog celebrates 10 years since I started my business Right with Rhonda in late 2013.

      I attended an Editors NSW presentation at their monthly meeting in November 2013, established my business Right with Rhonda and set up my own website myself using WordPress in November 2013, and joined Editors NSW as a professional member.

      With my listing on the Editors NSW freelance directory, client interest increased in 2014, and I was on the way in my self-employed editing career. I provide high-quality research, review and editing services to researchers, academics, students and government departments. I help people communicate clearly in writing, focusing on academic and research related material.

      My very first blog in November 2013 was on How to identify spam. Many blogs are based on issues which arise in my day to day work as a self-employed academic editor and as a professional member of the Institute of Professional Editors. Thanks to all my clients over the years for providing such interesting material to edit and making me think.

      See my other blogs celebrating business milestones:

      Over the years, I have learned from my experience as a self-employed professional and have contributed to Editors NSW and the Institute of Professional Editors in various roles, including as a member of the Standing Committee on Academic Editing and the Pay and Conditions Standing Committee. I am proud that, with a strong foundation and focus, I was able to survive the challenges of the COVID-19 pandemic and continue my business serving clients.

      See Part 2 next month for more reflections on my clients and work over the last 10 years.

      To work with an accredited editor who has been successful in business for 10 years striving for clear communication, please contact me at rhdaniels@bigpond.com

      IPEd’s Working with self-employed editors: A guide for clients

      The Institute of Professional Editors, known as IPEd, produces many resources to help both editors and their clients.

      Working with self-employed editors: A guide for clients is one resource released recently by IPEd. It was developed by IPEd’s Pay and Conditions Standing Committee, of which I am a member, and reflects our experience as self-employed editors.

      Many clients may not have worked with a self-employed editor and may not know what to expect. To ensure a smooth working relationship, the short guide covers all steps of the working process:

      • agreeing on the work
      • defining the scope of work
      • varying the agreement
      • communicating with each other
      • providing supporting documents
      • paying for the work
      • dealing with disputes.

      The guide also refers to other useful IPEd resources for clients, both in general and for academic editing. The easy-to-read guide of 3 pages is available on the IPEd website here. Resources for clients about academic editing are also available on the IPEd website here.

      See my blogs on the value of working with an editor:

      The visibility and value of editing

      The value of editing and return on investment

      To work with an accredited editor who can add value through academic and research editing, please contact me at rhdaniels@bigpond.com

      English as the global language for research

      English is increasingly recognised as the global language of research, but this does pose problems for both individual researchers and the broader scientific community.

      Ten years ago, in an article in The Conversation in 2013 on English as a world language Stewart Riddle noted: “There are more non-native speakers of English than native speakers; nearly four out of five English-speaking interactions happen between non-native speakers of English; most research is shared in English-language journals; English is the number one language used on internet sites; and most literature is published in English or translated from English into other languages”.

      Recently in March 2023, global academic publisher Elsevier commented here on English as the lasting language of publication with an examination of the rise of English as lingua franca of academic publishing.

      On a similar theme, in July 2023, Tatsuya Amano from the University of Queensland summarised research in an article in The Conversation: “Our collective emphasis on English places a significant burden on scientists who speak a different first language.” “The scientific community urgently needs to address language barriers so that future generations of non-native English speakers can proudly contribute to science.”

      Amano explained the problem: “The use of English in the internationalisation of research and higher education comes at a cost to local knowledge and languages, as academics in … other parts of the world compete with scholars from the UK and USA to publish in high-ranking English-language research journals.”

      The dominance of English does impose burdens on individual authors who are not as comfortable writing and communicating in English, and limits the scientific community in general. With journals and conferences receiving so many submissions, sometimes the quality of the English contributes to decisions to reject.

      In Australia, with its internationally recognised university sector, there are many academics and research students from English-as-an-another-language backgrounds. Academic editors provide important services for both. Academic editors can be part of the research team, working with individual authors before submission or working with journals.

      Read my recent blog on university rankings and academic editing: links for success in Sydney here.

      Recognising the issue of language is one step in addressing it. Providing professional assistance can be part of the solution.

      To work with an accredited editor who knows academic standards, please contact me at rhdaniels@bigpond.com

      Editors love reading – and its benefits

      Editors spend a lot of time reading, and love reading – that’s often why they are editors. It’s a great way to learn and understand. Recent research confirms the benefits, with a link between reading and curiosity.

      The research, by Meg Elkins of RMIT University, Jane Fry of the University of Melbourne and Lisa Farrell of RMIT University, showed reading as a teenager was a stronger indicator of curiosity than, say, their mathematical ability.

      Read the April 2023 article on The Conversation website here.

      I have always loved borrowing and reading books from my local library, and even better that the library has now removed fines for overdue books. I read for comfort, enjoyment and knowledge, across fiction and non-fiction including work-related topics. I prefer physical books, but the article did not mention whether the research studied or found any differences in reading physical books or e-books.

      I like keeping track of my reading on Goodreads, and I enjoy reading other people’s reviews. Writing just a few sentences in a short review helps me think about what I have read and get my thoughts in order.

      It’s never too late to get into books, and the article has tips for getting back into books. It gives a gentle reminder that you don’t have to finish a book – if you’re not enjoying a book, try another. There are plenty of books out there.

      See my blogs on editing-related books I have read recently:

      Writing on the Job – A Simple Guide by Martha Coven

      More Than Words: The Making of the Macquarie Dictionary

      Look – It’s Your Book

      Everywhen: Australia and the Language of Deep History

      To work with an accredited editor who is curious and loves reading, please contact me at rhdaniels@bigpond.com

      Letters to the editor – success in writing and editing

      I was pleased my letter to the editor on one of my interests – our natural environment – was published in The Sydney Morning Herald in July 2023 here. I have been a dedicated Herald reader since childhood, and had letters published on a range of topics over the years. I’ve also had letters published in my local paper. In the same month, Joan Brown of Orange reached the grand total of 500 letters published. What a record!

      Writing a letter that is published reflects the writing and editing task at a small scale:

      • thinking of a topic and what to say
      • editing to keep the letter short and succinct
      • meeting the requirements of the publisher
      • being timely and relevant.

      Writing with passion helps. See my blog here. A touch of humour always helps too and appeals to the Letters Editor, but that can be much harder to achieve.

      The Sydney Morning Herald has guidelines for letters including a preferred word limit. Keep the letter short so readers can focus on the key words and message and not be distracted by too many words. When I edit material, I can usually reduce the word count without even trying through several different techniques:

      • using the simplest form of a word or phrase
      • deleting repetition
      • deleting unnecessary linking words or phrases
      • deleting distracting detail.

      If you are struggling with writing, think of less is more. Write less, and make every word count.

      See my related blogs to help write a letter that gets published:

      To work with an accredited editor who has letters to the editor published, please contact me at rhdaniels@bigpond.com

      University rankings and academic editing: links for success in Sydney

      Two universities I am closely associated with have just been ranked equal 19th in the prestigious 2024 QS World University Rankings: UNSW Sydney and the University of Sydney. As a graduate and donor of both universities, I received the exciting news directly from both. I have a Bachelor of Science in economic geography (Hons) and a Master of Policy Studies from UNSW, and a PhD in management from the University of Sydney. As a self-employed academic editor for 10 years at Right with Rhonda, I edit work for both universities in diverse areas including business and management, built environment, engineering, and public health.

      The rankings included three new categories this year: sustainability, employment outcomes and international research network. The increasing international profile of both universities in attracting students and producing quality research is important. Of course, when institutions go down in rankings, there is always criticism of the ranking methods.

      The increase in rankings of both universities to equal 19th globally is a credit to many, many people. I am pleased to have made a small professional contribution to helping students and academics apply for research funding, communicate their research effectively and publish their research in top journals and conferences.

      As UNSW Sydney noted, Sydney is a very attractive place for education and research with 10% of the top 20 universities globally located in the city.

      Read more from both proud universities here: UNSW and University of Sydney.

      Read some of my past blogs on success in academic publishing:

      To work with an accredited editor with academic publishing experience who strives for clear communication, please contact me at rhdaniels@bigpond.com