When a book on writing follows its own advice, and is short, simple and easy to read, it’s worth reading. Martha B. Coven has written a book on writing in the workplace titled Writing on the Job: Best practices for communicating in the digital age.
I particularly liked the chapter on editing. It starts “Edit everything. Even a one-paragraph email”. Couldn’t agree more. Martha provides some interesting advice on how much time to spend on editing your own work and recommends “a good rule of thumb is to spend two-thirds of your time writing, and one-third editing”.
She also advises that, in the digital age, screens can make everything look tidy and professional. Editing requires a careful, slower read than quickly scrolling on a screen. Her number 1 tip to overcome this problem is what I also recommend for long documents: print a hard copy, and read that.
I also support “Think like a critic. Become your own worst critic.”
Grammar is clearly important, but Martha recognises that “much of what we call grammar is a matter of stylistic preference”. For instance, she is in favour of using “they” to refer to one person. In general, I agree and I edit to ensure clear communication.
I found Writing on the Job in my local library, but check your favourite book supplier. It is published by Princeton University Press, 2022.
See my other reviews of books related to editing:
Is a subversive copy editor right for you?
The Australian Editing Handbook, 3rd edition
To work with an accredited editor who strives for clear communication, please contact me at rhdaniels@bigpond.com
Right with Rhonda 